Resource management has 2 main phases.
From a high level, resource planning is the step in the project outline where you identify all of the resources that will be necessary to complete a given project. You aren’t assigning specific tasks to anyone, or allocating budget, just laying the foundation for what you expect.
You want to look at a few “what if” scenarios to make sure you know how other priorities and timelines are impacted. Resource planning helps you avoid blown budgets, missed opportunities, and miscommunication across tasks and teams.
During the scheduling phase, you compare resource needs against resource availability. You look back at the forecasted resources (time, budget, and skills) and determine where they overlap with your team’s current workload.
Use the information about availability to make assignments based on team members’ abilities. It’s important to remember that different people have different skills. Scheduling tasks based on individual strengths helps improve project turnaround rates. Plus, when people are doing work that they’re good at, they’re usually happier and more engaged.
Benefits of resource management.
Maximize Your Team’s Efficiency
Effectively harnessing the power of your people through streamlined resource management has the potential to save you time, energy, and money.
With accurate information about resource availability, you’re able to accurately scope, prioritize, and track projects from start to finish. The right resource management tools allow you to:
- See who is working on what
- Make real-time adjustments
- Know when projects are at risk
- Respond quickly to shifting priorities
- Take advantage of last-minute opportunities
Improve Team Morale
Increased project efficiency does more than improve your bottom line, it also bolsters morale.
Did you know that most people spend just 39% of their day doing the job they were hired to do? When your team is constantly met with roadblocks and impossible workloads, their job satisfaction plummets and productivity goes down with it. That’s why accurate planning and forecasting tools are so critical—no one ends up with too much work and everyone feels valued.
Deliver Reports & Insights
To remain competitive and prove your team’s value, you need to be able to quickly analyze performance and make improvements. You’ll never be able to streamline processes if you don’t have accurate information about your projects, portfolios, and resources. Keep executives in the loop and make sure you’re able to demonstrate your successes or make corrections where projects might be going off-track.
Resource Management with Workfront.
Smart resource management requires smart tools. Workfront intelligently distributes and assigns work to teams, groups, or individuals based on priority, availability, and skill requirements, ensuring that the right people are doing the right work.
Resource Management Software
Speaking of the future of work... email is out and automation is in. Don’t worry, robots aren’t taking over the world—just the busy work. Mundane tasks like inputting data into spreadsheets, updating schedules, tracking time, and calculating KPIs turn people into numbers instead of valuable contributors.
Artificial intelligence doesn’t mean that resource management becomes less human, it actually makes it more human. AI-enabled resource management intelligently assigns work based on your team’s priority, skillset, and availability—reducing errors and ensuring that you’re using the right data to lead your team. With smart tools, you have more time to be strategic and collaborative, and your team is protected from unnecessary burnout.
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